Senior Payroll Specialist

Do you have experience in payroll, HR administration, employee data management, or working in a shared services environment? Are you looking to develop your career in an international EMEA payroll team?

Our client, a globally recognized organization, is currently building a new international payroll team in Warsaw to support payroll operations across the EMEA region. This is a unique opportunity to join a growing structure at an exciting stage of development, con-tribute to shaping payroll processes, and collaborate with stakeholders from multiple countries.

Join the team and gain hands-on experience in payroll operations while developing your career in a dynamic, international environment.

Key Responsibilities

• Manage and oversee complex payroll activities for assigned countries or regional payroll clusters.
• Serve as the subject matter expert on payroll regulations, statutory deductions, taxation, recurring payroll events, off-cycle payments, corrections, and year-end processes.
• Conduct detailed payroll validations, including data reviews, simulation testing, variance analysis, discrepancy investigations, and final payroll approvals.
• Handle and resolve escalated payroll-related queries from employees and managers, ensuring a high level of service and timely resolution.
• Prepare and review payroll outputs and documentation, including payroll reports, bank files, general ledger files, payslips, audit support documentation, and statutory reporting data.
• Collaborate with payroll vendors, HR teams, and HRIS specialists to resolve system issues, investigate data discrepancies, and implement process improvements.
• Ensure compliance with internal payroll policies, local labor regulations, tax requirements, and data privacy standards.
• Proactively identify payroll risks, process gaps, and compliance issues, escalating concerns where appropriate.
• Support, coach, and mentor Payroll Specialists by sharing knowledge, maintaining process documentation and standard operating procedures (SOPs), and contributing to onboarding and cross-training activities.
• Participate in payroll transformation, automation, and continuous improvement projects.

Requirements

• Minimum 5 years of payroll experience, preferably in an international organization, SSC, BPO, or shared services environment.
• Fluency in English (min. C1)
• Strong understanding of end-to-end payroll processes and country-specific payroll legislation.
• Solid knowledge of payroll calculations, taxation, statutory deductions, social security contributions, and year-end payroll activities.
• Experience with payroll reconciliations, variance analysis, and payroll reporting.
• Proficiency in Microsoft Excel and experience working with payroll systems, HRIS platforms, and case management tools.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Ability to communicate complex payroll topics clearly and effectively to a wide range of stakeholders.
• Experience in coaching, supporting, or mentoring junior team members.
• High level of integrity, confidentiality, and professionalism when handling sensitive employee information.
• Customer-focused mindset with excellent stakeholder management and communication skills.

Offer

• Direct employment contract with our client
• Flexible working hours (start from 8:00-10:00)
• Hybrid working model
• Annual bonus
• Private medical care for you and your family
• Shorter working day on Fridays
• Multisport card
• Company gifts (twice a year)
• Christmas bonus
• Location: Warsaw