Payroll Specialist

Do you have experience in payroll, HR administration, employee data management, or working in a shared services environment? Are you looking to develop your career in an international EMEA payroll team?

Our client, a globally recognized organization, is currently building a new international payroll team in Warsaw to support payroll operations across the EMEA region. This is a unique opportunity to join a growing structure at an exciting stage of development, con-tribute to shaping payroll processes, and collaborate with stakeholders from multiple countries.

Join the team and gain hands-on experience in payroll operations while developing your career in a dynamic, international environment.

Responsibilities

• Perform day-to-day payroll processing activities within the defined scope
• Collect, validate, and upload payroll inputs such as time, absence, overtime, deductions, variable pay, bonuses, final settlements, and corrections (where applicable)
• Run standard payroll checks, compare input versus output, identify discrepancies, and prepare correction files
• Support payroll run validation (pre- and post-processing), reporting, and query resolution
• Prepare standard files and documentation, including payslips, bank files, GL files, payroll reports, and support local declarations where applicable
• Manage routine employee queries and case updates, escalating complex or sensitive issues to the Senior Specialist/ Payroll Lead
• Create and monitor vendor/ HRIS tickets related to incidents, data issues, and payroll processing errors
• Maintain accurate records, follow SOPs, respect payroll cut-offs, and ensure data confidentiality

Requirements

• 2-3 years of relevant experience
• English proficiency (min. C1)
• Understanding of payroll fundamentals and payroll cycle processes
• High accuracy in data entry, input preparation, and validation
• Good Excel skills and experience with HRIS/ payroll systems/ case management tools
• Ability to follow SOPs, calendars, checklists, and approval rules
• Understanding of local payroll inputs, deductions, time data, and statutory reporting
• Strong customer service, communication, and follow-up skills
• High level of confidentiality, reliability, and respect for sensitive employee data
• Good time management and ability to work under payroll cut-off deadlines
• Knowledge of German, Italian, French, or Spanish will be an additional asset.

Offer

• Direct employment contract with our client
• Flexible working hours (start from 8:00-10:00)
• Hybrid working model
• Annual bonus
• Private medical care for you and your family
• Shorter working day on Fridays
• MultiSport card
• Company gifts (twice a year)
• Christmas bonus
• Location: Warsaw

The offer applies to permanent work.