Project Manager AI/ML (Pharma)

Project Manager (Pharma & AI)

Hays Contracting Services operates under a B2B service delivery model. We are currently looking for a B2B contractor to provide services in the area of Project Manager (Pharma & AI)

LocationRemote Cooperation typeB2B contract Project duration Long-term (min. 12 months) Start dateASAP/1 month Rate160-190 PLN/h net on B2B (flexible) BranchPharma

Project description

This role will support efforts to transform R&D processes, incorporating AI / automation, so ideally candidates are comfortable at the intersection of business, tech, and organizational change. While not highly technical roles, the ideal candidate will have enough familiarity with AI and digital initiatives to effectively support transformation efforts within a pharma R&D environment.

We are seeking a Project Manager to lead end-to-end delivery of cross-functional R&D initiatives, including AI/ML and Large Language Model (LLM) initiatives, bridging business objectives and technical execution for the Research & Development organization, including study design simplification, operational feasibility, cycle time reduction, and data-driven decision support across clinical development.

This role operates within both the business and an Agile/Scrum environment and is accountable for delivering scalable, high-impact AI solutions and process redesign aligned to strategic priorities. The position serves as the central coordinator across business, technology and vendor teams, with full ownership of project health, execution, and outcomes.

Scope of services

• Define project scope, objectives, success metrics and roadmap aligned to business goals including scope for MVP and POC execution
• Lead Agile/Scrum delivery, including feasibility analysis, overseeing requirement gathering, sprint planning, backlog management, and release coordination
• Manage cross-functional internal teams and external vendors
• Ownership of end-to-end project health, including scope, timeline, budget, risks, and quality
• Partner with Regulatory, Clinical Development, Clinical Operations, Medical, Statistics, Data Sciences, and Digital teams to deliver initiatives
• Define and track success metrics for clinical trial efficiency initiatives, such as study start-up timelines, enrollment performance, protocol deviation trends, amendment rates, and site experience Translate business requirements into technical execution plans with clear milestones and prioritized backlogs
• Oversee delivery of AI/ML, analytics, and workflow/process redesign solutions that support clinical development and regulatory approval, from use case definition through pilot, MVP, and scaled implementation
• Monitor and mitigate risks related to data, model performance, integration, and delivery timelines
• Ensure alignment with regulatory, risk and change control (as applicable)
• Communicate progress, risks, and outcomes to stakeholders and executive leadership
• Serve as a change agent and help drive adoption of new ways of working

Required competencies

• Minimum 3-4 years of Project Management or Program Management experience in R&D cross-functional initiatives, technology, or data-driven initiatives
• Minimum 3-4 years of experience in the pharma industry or at a CRO, preferably within R&D
• Familiarity with clinical development processes
• Understanding of key clinical trial performance drivers, including protocol complexity, study enrollment, site burden, and execution risk
• Experience supporting AI / digital / technology-enabled transformation initiatives
• Strong understanding of AI/ML concepts (e.g., data pipelines, model lifecycle, generative AI)
• Strong stakeholder engagement skills, with the ability to work across business and technical teams
• Experience operating in Agile/Scrum environments with distributed, cross-functional teams
• Familiarity with data governance, privacy, and responsible AI considerations
• Preferred experience delivering AI/ML and LLM-based solutions in production environments
• Ability to work in European business hours, with 4-6 hour coverage of the US time zone (East Coast)
• Knowledge of English on min. C1 level

Cooperation process

• Profile and experience review by the Hays team
• Conversation with a Hays consultant about the project and scope of services
• Technical meeting with project representatives (up to 2 stages)
• Agreement on cooperation terms
• Commencement of service delivery

The cooperation is carried out between independent businesses (B2B model) and covers the performance of services within the agreed project scope. The Contractor independently organizes and manages the manner in which the services are performed, taking into account the project requirements, security obligations, and the necessary communication with the client. Any information regarding location, availability, or project meetings is provided solely for organizational purposes and shall not be construed as creating an employment relationship, employer-like supervision, or performance of work under the direction or control of the client.

#1201877 - Agnieszka Kuna