Office Assistant

About the Webellian

Webellian is a well-established Digital transformation and IT consulting company committed to creating a positive impact for our clients. We are driven by shared values, strong principles, and a passion for innovative and disruptive technologies. We are a community of truly passionate engineers and senior advisors who work with our clients across industries, playing a deep and meaningful role in accelerating and realizing their vision and strategy.

Goals and responsibilities

• Administration of company’s reception - taking care of the reception appearance and the technical condition of the office
• Conference room management
• Coordination of incoming and outgoing correspondence (including contact with couriers)
• Support and supervision over the proper flow of the internal and external documents
• Ordering kitchen supplies, stationary
• Provides high quality service and administrative support to the team
• Assisting in organization of internal and external meetings and events
• Search out and book accommodation or transportation, get quotes and do searches for a business trips
• Keeping records of visitors, incoming customers and employees
• Implementation of other tasks in accordance with the requirements

Hard skills we're looking for

• Previous experience as receptionist would be a plus
• Student status or Bachelor's degree
• English level minimum B2
• Native or proficient knowledge of Polish language
• Familiarity with office tools and software: MS Office, Google Docs
• Digital-oriented (iOS macOS)
• Strong interpersonal, written and verbal communication skills

Soft Skills

• Focuses on getting things done, persist until the job is done
• Evaluate and critically examines information
• High service orientation and strong communication skills
• Team oriented and positive Proactive attitude
• Good organization and planning skills
• Attention to details and reliability

What we offer

• Stable contract under Polish law: Umowa Zlecenie or Umowa o Pracę
• Amazing benefits: private medical care, life insurance, Multisport card and online English Lessons
• Stationary work in our modern office in Warsaw - Mokotów.
• Opportunity to learn from excellent professionals
• Working with energetic team of people from around the world
• Pinball, PlayStation, relaxing area with fatboy pillows
• Frequent internal events & much more (on-site )

We love to share knowledge to grow excellence, we speak our minds, and just love to work together as a Webellian Team.

If you share our passions and you are an energetic, positive and well organized person - we want you! Let’s meet at our office, we are awaiting your application.