Office Assistant

Czym będziesz się zajmować?

What you'll be doing

• Supporting the Office Manager and helping teams across the company (HR, sales, management, consultants) with day-to-day tasks.
• Managing company equipment: keeping inventory up to date, handing over and collecting hardware, arranging repairs, selling or disposing of old devices.
• Onboarding: preparing equipment, handover documents and welcome packs.
• Offboarding: collecting equipment, wiping devices and updating the inventory.
• Ordering office supplies, groceries and other office needs.
• Everyday office admin: sending mail, booking meeting rooms, archiving documents.
• Booking flights and hotels for business trips.
• Organizing company events - planning, finding vendors, coordinating on the day.
• Coordinating gifts for clients and the team, ordering company merch.
• Helping manage team benefits and other tasks as needs come up.

What we offer

• PLN 5,000-6,000 gross/month (mandate contract - umowa zlecenie).
• Private healthcare (Medicover Premium) and a Multisport card.
• Mentoring and support from the Office Manager, regular feedback and evaluation meetings.
• Possibility to work remotely 1 day a week.
• Comfortable office in central Warsaw (MacBook, external monitor, ergonomic chair) and a stocked kitchen with fruit and drinks.

Kogo poszukujemy?

• Good organizational skills and the ability to juggle several tasks and set priorities.
• A "getting things done" attitude and a strong sense of ownership - seeing tasks through to the end.
• Strong communication skills and an easy-going approach to working with people.
• Initiative and eagerness to learn new things.
• Good knowledge of Google Workspace (Docs, Sheets, Calendar).
• English at a communicative level (B1 or higher) and fluent Polish.
• No years of experience required - this is a great opportunity at the beginning of your career; previous office or administrative experience is a plus but not a must.

Czego wymagamy?

2 lata doświadczenia na podobnym stanowisku

Znajomości

• Google Workspace
• Organizacja pracy
• Komunikacja

Mile widziane

• Priorytetyzacja zadań
• Szybkie uczenie się

Języki

• Polski
• Angielski

Jakie warunki i benefity otrzymasz?

• 5k-6k PLN netto/m (B2B)
• 5k-6k PLN brutto/m (Umowa zlecenie)
• B2B - Elastyczne godziny pracy (100%)
• Praca zdalna: Brak
• Pakiet medyczny, Pakiet sportowy
• Zimne napoje

Kim jesteśmy? We are an AI-native data and technology partner of private capital and healthcare companies. We build proprietary data infrastructure, deploy production-grade AI systems, and drive transformation for firms where the quality of a decision directly determines financial outcomes. Our clients include Fortune 500 alternative asset managers, $185B private equity firms, $15B VC funds, and publicly traded healthcare companies - $1.2 trillion in cumulative assets under management.

Our services are structured around five layers that take a client from assessment to continuous operations: Vecten Compass (transformation workshops), Core (AI-native data foundations), Edge (ML models, LLM workflows, and agentic systems in production), Forge (legacy platform rebuilds and data liberation), and Drive (forward-deployed engineers and AI agents on subscription).

What makes us different: we restructured our own company around AI before we started doing it for clients. Tools, workflows, roles, delivery model - all rebuilt. A 50-person team now operates with the output of a much larger one. That internal transformation is the foundation of everything we deliver.