Junior HR Specialist

About us

IBA Poland is part of the international IBA Group holding, with more than 30 years of experience in the IT market and over 2,000 projects delivered. We combine the stability of a large group with modern technologies: data, artificial intelligence, SAP and mainframe. With us, you gain a safe, stable job at a company that looks to the future. Learn more.

About the role

We are looking for someone with initial experience in HR or administration who wants to grow in this field. Our processes are well organized, and your job will be to run them accurately and on time and to answer employees' questions.

Around 80% of this job is recurring enquiries: we are looking for a candidate who do not find this boring and who want to support employees efficiently, on time and with a friendly attitude.

IBA Poland employs around 250 people, some of whom work remotely. You will work with the HR Manager, the Legal and Immigration Specialist and our accounting office.

What you will do

• HR and documentation
• Preparing employment contracts, annexes and documents related to changes in employment terms and pay, following established procedures
• Verifying employee requests and forwarding them to the accounting office
• Periodically reviewing personnel files in cooperation with the accounting office
• Following labour law and GDPR rules in your daily work
• Creating and updating employee data in the HR system
• Verifying absence records and liaising with team managers on this

Benefits

Handling benefits and responding to employee requests

Verifying applications for co-financing of corrective glasses

Systems, immigration and reporting

• Handling internal applications and employee requests (employee documents, leave, remote work, submitting requests in the internal system)
• Completing and submitting Annex No. 1 in the MOS2 system, in cooperation with the Legal and Immigration Specialist
• Preparing monthly reports on employment, leave and benefits
• Preparing standard onboarding and operational reports according to guidelines
• Working with the HR team on day-to-day matters

Who we are looking for

Must have requirements

• Higher education; HR, labour law or administration is a plus
• At least 1 year of experience in HR, administration or a similar role, including experience from before a career break
• English at minimum B1 level
• Polish at C1 level
• Good command of Microsoft Office 365
• Basic knowledge of labour law, personnel documentation
• Basic knowledge of personal data processing in line with GDPR

What we expect

• Readiness to keep developing your knowledge and skills
• Timeliness, accuracy and very good work organisation
• Commitment, communication skills and the ability to work in a team
• Readiness to be the first point of contact for employees on HR matters and to pass on more complex cases
• Ease in dealing with employees and other departments
• Willingness to help employees and answer their questions quickly with professional manner
• You enjoy working with documents and pay attention to detail

Working conditions

• Start date: 4 January 2027
• Place of work: Słubicka 18, Wrocław
• Working time: full-time
• Mandatory on-site work at the office
• Occasional remote work
• Support of experienced team
• Well-organized processes and clear rules
• Permanent employment contract after a 3-month probationary period
• Flexible working hours, with a start time between 8:00 and 10:00
• Private medical care from Medicover for employees and their families
• MyBenefit platform, including a Multisport card
• Fruit days at the office
• A great atmosphere
• Support and mentoring from an experienced team