Junior HR Operations Specialist - Nordic countries

Our client, a globally recognized organization, is currently building a new international payroll team in Warsaw to support payroll operations across the EMEA region. This is a unique opportunity to join a growing organization at an exciting stage of development, help shape payroll processes, and collaborate with stakeholders across multiple countries. Responsibilities:

• Support daily payroll processing activities within the assigned scope and according to established procedures.
• Collect, verify, and enter payroll-related data, including working hours, absences, overtime, bonuses, and other payroll inputs.
• Assist in payroll data validation by checking information accuracy and identifying basic discrepancies.
• Support the preparation of payroll documents, reports, payslips, and other payroll-related files.
• Respond to routine employee payroll inquiries and escalate more complex issues to senior team members.
• Create and update tickets related to payroll processes, system issues, and employee requests.
• Maintain accurate payroll records and ensure employee data confidentiality.
• Follow payroll procedures, meet established deadlines, and contribute to continuous process improvement.
• Cooperate with internal teams, HR, and payroll vendors to support smooth payroll operations.
• Learn and develop knowledge of payroll regulations, systems, and company policies.

Requirements

• At least 6 months of experience in payroll administration or a related field.
• English proficiency at a minimum C1 level.
• Good understanding of payroll fundamentals and end-to-end payroll processes.
• Good Excel skills and experience working with HRIS, payroll systems, and case management tools.
• Understanding of payroll inputs, deductions, working time data, and statutory reporting requirements.
• Strong customer service, communication, and stakeholder management skills.

Offer

• Permanent employment contract with our client.
• Flexible working hours, with starting times between 8:00 a.m. and 10:00 a.m.
• Hybrid working model (3 days on-site, 2 days remote).
• Annual bonus.
• Private medical care for employees and their families.
• Shorter working hours on Fridays.
• Multisport card (sports and fitness benefit).
• Company gifts twice a year.
• Christmas bonus.
• Modern office located in Warsaw (Wola / City Centre).