HR Operations Specialist

Czym będziesz się zajmować?

• Manage day-to-day HR operations for the Poland Centre, including payroll and benefits administration, employee records, and HR documentation
• Administer leave and absence processes and maintain accurate employee data
• Respond to employee queries related to Polish labour law, payroll, medical insurance, social security (ZUS), and other HR matters
• Coordinate employment contracts and onboarding documentation for new employees
• Collaborate with HR Business Partners, Employee Relations, Payroll, and other HR functions on operational matters and ad-hoc projects
• Work with external HR/payroll vendors and support effective vendor management
• Participate in HR Operations audits and ensure compliance with internal policies and local regulations
• Ensure all HR activities are completed accurately, within agreed SLAs and deadlines, and to a high standard of quality
• Work full-time from the office in Gdańsk or in a hybrid model

Kogo poszukujemy?

• 1+ years of experience in HR operations, HR administration, payroll, or a related operational role
• Strong knowledge of Polish labour law and its practical application in HR
• Hands-on experience with payroll operations, ZUS, benefits administration, and/or HR/payroll vendors
• Good working knowledge of MS Excel and MS Word
• Fluent Polish and English, both written and spoken
• Strong organisational and project management skills, with excellent attention to detail
• Excellent communication and interpersonal skills, with the ability to work effectively with employees and stakeholders at all levels
• Ability to prioritise and manage multiple tasks, meet deadlines and SLAs, and maintain a high level of accuracy and service quality

Czego wymagamy?

rok doświadczenia na podobnym stanowisku

Znajomości

• Prawo pracy
• Rozliczanie Płac
• Administracja świadczeń
• Zarządzanie dostawcami
• Zarządzanie projektem

Mile widziane

• MS Excel
• MS Word
• Komunikacja
• Dokładność
• Priorytetyzacja zadań

Języki

• Polski
• Angielski

Jakie warunki i benefity otrzymasz?

• 10k-12k PLN netto/m (B2B)
• B2B - Elastyczne godziny pracy (100%)
• Praca zdalna: Brak

Kim jesteśmy? Aspire Systems is a global technology services company helping organizations navigate change, embrace emerging technologies, and turn complex business challenges into meaningful outcomes. With deep expertise across Artificial Intelligence Transformation, Data Analytics and Intelligence, Software Engineering, Quality Engineering, Enterprise Solutions, and Cloud & RunOps Services, we combine engineering excellence with industry expertise to build intelligent, scalable, and future-ready solutions. We partner with businesses to transform ideas into measurable value and stay ahead in a rapidly evolving technology landscape.