Personnel Administration Specialist (with Spanish)

About Aperam

Aperam is a global player in stainless, electrical and specialty steel and recycling, with customers in over 40 countries. The business is organized in four primary reportable segments: Stainless & Electrical Steel, Services & Solutions, Alloys & Specialties and Recycling & Renewables. Aperam is fully committed to be the leading value creator in the circular economy of infinite, world-changing materials.

About the role

The Personnel Administration Specialist executes and optimizes operational HR processes for Italian and Spanish entities. This role ensures absolute data accuracy, regulatory compliance, and the delivery of efficient HR administrative services. Working in close synergy with local HR teams focuses on HR data integrity, workforce administration, reporting, and operational controls.

Responsibilities

• Time & Attendance Management (Italy)
• Manage the local time and attendance platform (Zucchetti), handling employee corrections and system updates
• Conduct monthly data validation and pre-payroll checks to ensure accurate attendance reporting
• Payroll Support (Spain)
• Provide ad-hoc support and assistance for Spanish payroll processes as required
• HR Data Management & Employee Lifecycle
• Execute data entry and continuous updates within MyHR systems (including compensation adjustments, training records, and lifecycle events)
• Guarantee the consistency, accuracy, and alignment of employee data across all HR platforms
• Expense & Concur Control
• Audit and validate employee business expenses using Concur
• Ensure strict adherence to global and local corporate travel and expense policies
• Workforce & Vendor Administration
• Monitor and manage the administration of temporary workers
• Audit staffing agency invoices against contractual terms, verifying applied tariffs and agreements
• Analytics, ESG & Compliance Reporting
• Extract, prepare, and analyze HR data, including absenteeism reports and KPIs for management review
• Support HR and Sustainability teams in gathering data for CSRD (Corporate Sustainability Reporting Directive) and Pay Gap Transparency reporting

What we are looking for

• Proven experience in HR Data Management platforms (preferably Oracle)
• Solid understanding of Spanish payroll mechanisms and general personnel administration
• English: Fluent / Professional (Mandatory)
• Spanish: Professional Working Proficiency
• Knowledge of Italian is an advantage

What we offer

• Stable employment in an international company
• Friendly and supportive team environment
• Hybrid working model with flexible starting hours
• Bonus system and wide package of benefits, including:
• private medical care
• pension savings plan
• meal vouchers
• training programs
• sports initiatives
• employee referral program

Compensation

Depending on experience and level of commitment, the base salary is expected to range from PLN 6,455 to PLN 8,000 gross.

Work Mode

Hybrid working model. During the probation period (3 months), you will work from the office daily. After the probation period, there is the possibility to work 2 days from home and 3 days from the office, with flexible starting hours.

What does our recruitment process look like?

If your CV matches our expectations, you can expect

• A phone call or email from Paulina Saja from the HR department to schedule an online meeting (www.linkedin.com/in/paulina-saja-861671195)
• A safety test, because safety is our number one priority at Aperam
• An online meeting with Paulina Saja to get to know each other better
• A meeting with the Hiring Manager

At the end of the process, every candidate receives feedback.

We look forward to hearing from you.