Payroll Specialist with Italian

Do you have experience in payroll, HR administration, employee data management, or working in a shared services environment? Are you looking to develop your career in an international EMEA payroll team?

Our client, a globally recognized organization, is currently building a new international payroll team in Warsaw to support payroll operations across the EMEA region. This is a unique opportunity to join a growing structure at an exciting stage of development, con-tribute to shaping payroll processes, and collaborate with stakeholders from multiple countries.

Join the team and gain hands-on experience in payroll operations while developing your career in a dynamic, international environment.

Responsibilities

• Perform day-to-day payroll processing activities within the assigned scope.
• Collect, validate, and upload payroll inputs, including working time, absences, overtime, deductions, variable compensation, bonuses, final settlements, and payroll corrections.
• Conduct standard payroll checks, compare input and output data, identify discrepancies, and prepare correction files when required.
• Support payroll validation activities before and after payroll processing, including reporting and query resolution.
• Prepare payroll-related documentation and files, including payslips, bank transfer files, general ledger (GL) files, payroll reports, and local statutory declarations where applicable.
• Handle routine employee payroll queries and case updates, escalating complex or sensitive matters to the Senior Payroll Specialist or Payroll Lead.
• Create and monitor tickets related to payroll vendors, HRIS systems, data issues, incidents, and processing errors.
• Maintain accurate payroll records, follow established SOPs, meet payroll deadlines, and ensure strict confidentiality of employee data.

Requirements

• At least 2 years of experience in payroll administration or a related field.
• English proficiency at a minimum C1 level.
• Italian proficiency at a minimum B2 level.
• Good understanding of payroll fundamentals and end-to-end payroll processes.
• High level of accuracy in data entry, payroll input preparation, and validation activities.
• Good Excel skills and experience working with HRIS, payroll systems, and case management tools.
• Ability to follow SOPs, payroll calendars, checklists, and approval procedures.
• Understanding of payroll inputs, deductions, working time data, and statutory reporting requirements.
• Strong customer service, communication, and stakeholder management skills.
• High level of confidentiality, reliability, and professionalism when handling sensitive employee information.
• Excellent organizational skills and the ability to work effectively under payroll deadlines.

Offer

• Direct employment with our client.
• Flexible working hours, with a start time between 8:00 and 10:00.
• Hybrid working model (3 days in the office and 2 days of remote work per week).
• Annual bonus.
• Private medical care for employees and their families.
• Shorter working hours on Fridays.
• Multisport card.
• Company gifts twice a year.
• Christmas bonus.
• Location: Warsaw (Wola / Śródmieście).