Junior Accounting Coordinator

Start date: 23/11/2026

End date: 30/04/2027

Scope: 100 %, full time

Level: Junior

Location: Stockholm. Hybrid, 3-4 days/week in office

About the role

Coordinator, Accounts Payable · Contract-to-hire · Stockholm, Sweden (hybrid, 3-4 days/week in office)

This is a contract role with the opportunity to convert to a permanent position. It suits someone early in their finance career who wants to grow in a global Accounts Payable team. You'll process invoices, solve problems with vendors and stakeholders, and help roll out an AI-powered invoice automation solution. You'll work with Finance, Tax, Source to Pay, IT, business teams and vendors worldwide.

What you'll do

• Process supplier invoices end to end: PO matching, non-PO coding and credit memos across multiple countries and currencies for the EMEA region
• Check that invoices meet local VAT and compliance requirements before posting
• Investigate and resolve invoice and payment discrepancies, matching failures and routing exceptions
• Help implement the AI invoice automation solution: run user acceptance tests (UAT) and validate vendor master data
• Monitor automation results, flag errors and update invoice rules that reduce manual work
• Write and maintain process documentation and standard operating procedures (SOPs), and help train colleagues on new workflows
• Answer vendor and stakeholder questions, and guide business owners on AP policies and systems
• Opportunity to support on vendor payments, month-end close, audits and ad hoc analyses within AP

Who you are

• Bachelor's degree in Accounting, Finance, Business or a related field
• 1 year of experience in Accounts Payable or a similar finance role is a plus
• Detail-oriented, with an interest in multi-country invoicing and VAT rules
• Clear communicator with a service and collaboration mindset, who builds good relationships at all levels
• Organized, able to prioritize and stay calm in a fast-paced environment
• Tech-savvy and curious about automation and AI tools and put them into practice
• Sees problems as chances to improve workflows
• Fluent in written and spoken English

Nice to have

• Experience with NetSuite, Coupa, Kyriba (or other larger ERP systems)
• Familiarity with automation tools

Contract and path to permanent

This role starts as a contract engagement, with the opportunity to convert to a permanent position based on performance and business needs. You'll work with a supportive international team, get hands-on training in our AP systems, and a front-row seat to an automation project that will shape how we work.

Where you'll be

Stockholm, Sweden (hybrid, 3-4 days/week in city center office)

Responsibilities & Management

Will this position directly or indirectly manage others? No people management responsibilities are expected.

What are the main responsibilities and expectations for this role? Process EMEA supplier invoices, manage PO matching, VAT compliance and payment discrepancies, support AI-powered invoice automation, conduct UAT, maintain SOPs and collaborate with vendors and internal stakeholders.

Required Skills & Experience

Top 3 hard skills required

• Basic accounting and Accounts Payable knowledge, including invoice processing.
• Experience or familiarity with financial systems and ERP tools.
• Understanding of financial data accuracy, compliance and process documentation.

Top 3 soft skills required

• Strong communication and stakeholder management in English.
• Attention to detail, organization and prioritization.
• Adaptability, curiosity and proactive problem-solving.

Nice-to-have skills or experience

Around one year of AP or finance experience, NetSuite, Coupa, Kyriba or similar ERP systems, VAT knowledge and exposure to AI/automation. Recent graduates are welcome.

Contribution to Goals & Objectives

How do you see this role bridging the gap between daily project goals and the company's broader strategic mission? Support the transition of outsourced AP activities in-house, improve financial accuracy and efficiency, and help implement AI-powered invoice automation.

Where do you expect this person to have the most influence across the organization? Within the global AP team, collaborating with Finance, Tax, Source to Pay, IT, business stakeholders and suppliers.

Challenges & Success Factors

Are there any known obstacles they will face? Transitioning outsourced activities in-house, implementing new automation processes, managing multi-country invoicing and adapting to evolving responsibilities.

What specific skills or experience are necessary to navigate these challenges successfully? Strong organization, attention to detail, communication, adaptability, problem-solving and willingness to learn new systems.

Project & Team Overview

Team Priorities & Success

What are the team's top priorities for the next 6-12 months? Bring outsourced AP operations in-house, support the December automation rollout, improve invoice processing efficiency and establish standardized processes.

What specific metrics or KPIs will be used to define success? Potential KPIs include invoice accuracy, processing time, timely issue resolution, automation effectiveness and SOP quality.

Team & Culture

How would you describe the current team dynamic? A collaborative, international AP team working across multiple locations and functions, currently undergoing process and technology transformation.

What core values guide how the team makes decisions and collaborates? Collaboration, accountability, adaptability, continuous learning and process improvement, based on the role requirements.