Administration & HR Specialist

Administration & HR Specialist

Passionate about people, organization and creating a great workplace? Discover how you can make a difference by supporting employees, streamlining administrative processes and helping create a well-organized and positive workplace.

Key Responsibilities

Day-to-Day Human Resources Management

• Assist with processes related to employee onboarding, job transfers, contract amendments, and terminations;
• Maintain employee personnel files, contracts, attendance records, leave records, and other basic HR data;
• Assist in communicating with external payroll, accounting, and HR service providers, and provide information required for payroll processing;
• Assist with matters related to employee social insurance, benefits, physical examinations, and commercial health insurance;
• Support recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates;
• Assist in the implementation and updating of company HR policies, the employee handbook, and internal procedures;
• Answer employees’ day-to-day questions regarding employment contracts, leave, attendance, benefits, and company policies;
• Assist in organizing employee activities, training sessions, birthday benefits, and other employee welfare programs.

Office Administration

• Manage daily office administrative tasks to ensure the office environment operates smoothly and efficiently;
• Procure, record, and manage office supplies, equipment, fixed assets, and daily consumables;
• Coordinate with office property management, cleaning services, maintenance, courier services, parking lot operators, and other vendors;
• Manage company conference rooms, visitor reception, courier services, and daily front desk operations;
• Assist in managing company vehicles, phone cards, work cell phones, and other administrative resources;
• Assist in handling office space leases, vendor contracts, administrative payments, and invoice processing;
• Support employees on business trips, including flight bookings, hotel reservations, transportation, and related administrative arrangements;
• Assist with administrative tasks related to internal company events, meetings, and team-building activities.

Requirements

• Proficiency in English (preferably business English), Polish, or Chinese.
• Good command of the MS Office suite, particularly Word, Excel and Outlook.
• Ability to organize work independently and resolve day-to-day issues.
• Excellent interpersonal skills, professionalism and strong communication skills.
• Ability to work effectively in a dynamic environment.

What We Offer

• Exposure to an international business environment.
• Supportive team culture and opportunities for professional development.
• Private healthcare.
• Sports and fitness benefits.
• Weekly fresh fruit deliveries to the office.
• Unlimited aromatic coffee and tea.
• No strict dress code - comfort and professionalism are what matter.