Travel Management Specialist with German

DEKRA Praca is a company owned by DEKRA AG, a leader in human resources services in Europe. Our operations focus on Poland, mediating employee recruitment and offering a wide range of services in the areas of human resources consulting, permanent recruitment, and temporary employment.

DEKRA Praca is a registered Employment Agency. Certificate No. 8194

For our client, an international company creating a new business services center in Wroclaw, we are currently looking for an:

responsible for reviewing, and processing travel expenses claims for domestic and international business trips, in both digital and paper-based formats.

Location: new GBS Centre in Wroclaw, Poland Office (initial mode), Hybrid (long-term solution)

Job description

As a Travel Management Specialist, you will be responsible for the operational administration and processing of domestic and international business travel expenses according to internal policies and applicable legal and tax requirements. The role involves working with both digital and paper-based expense documentation.

You will collaborate closely with HR Operations, Procurement, external service providers, and other internal stakeholders to maintain efficient travel management processes. Additionally, you will contribute to the automation and digitalization of travel-related services, including system testing, reporting, and the development of internal knowledge resources.

Responsibilities

• Processing travel expenses claims
• Ensuring compliance with all corporate, legal, and tax-related requirements
• Maintaining and updating personnel data within the SAP HR system
• Preparing documentation for tax authorities and other government agencies
• Serving as a point of contact for managers and employees regarding travel management, and handling inquiries and complaints
• Providing input for the HR Ops knowledge base (e.g., a wiki or similar system)
• Assisting with automation and system testing to ensure smooth functionality
• Participating in projects focused on the further development and digitalization of travel management
• Managing the operational execution of regular travel expense reimbursement cycles
• Handling special cases and specific topics (e.g., generating reports, managing accruals)
• Collaborating with external service providers and internal stakeholders to ensure efficient processes
• Working with the procurement department to identify potential cost savings on accommodation and transportation
• Performing tasks of a Travel Management Specialist, accounting for up to 20% of total working time
• Provide input for HR EE knowledge base

Requirements

• Educational background in Human Resources, Business Administration, or any related field.
• Professional proficiency in both German and English, min. B2
• Good understanding of administrative processes, with the ability to work accurately with documentation and employee-related data.
• Strong organizational skills and the ability to manage recurring operational tasks while handling ad hoc requests.
• Customer-oriented approach and confidence in communicating with employees, managers, and external service providers.
• Ability to work independently, take ownership of assigned responsibilities, and ensure timely completion of tasks.
• Good analytical and problem-solving skills, with attention to detail and accuracy.
• Ability to collaborate effectively with different teams and stakeholders.

What we offer

• Competitive salary;
• On-site work initially, with a transition to a hybrid model in the long term.
• Private medical care, with 95% of the package cost covered by the employer.
• MultiSport card for just PLN 1 per month.
• An opportunity to generate value across global operations;
• Full time permanent contract;
• Working Mode: Office (initial model), Hybrid (long-term solution);