Branch Administration and Operations Expert

For our client we are looking for candidates for the position of Branch Administration and Operations Expert.

Key Responsibilities

HQ Stakeholder & Project Management

• Act as the main administrative and operational liaison between the Polish branch and the German Headquarters
• Lead and support cross-border projects, ensuring local implementation of corporate policies, tools, and strategic initiatives
• Proactively inform and align with HQ departments (HR, Finance, Legal) to ensure local compliance with corporate governance

Branch Administration & Facility Management

• Oversee the day-to-day administrative operations of the branch to ensure a productive work environment for the team
• Manage facility operations, including building maintenance, office supplies, IT coordination, and health & safety (BHP) compliance
• Manage relationships and negotiate contracts with local vendors, service providers, and landlords

Finance, Tax & Legal Support

• Coordinate local financial and accounting activities in alignment with external accounting firms and the German HQ
• Support the processing of invoices, expense reports, and local budget monitoring
• Act as the local point of contact for external legal and tax advisors to ensure full compliance with Polish commercial and tax regulations

Human Resources Administration

• Manage local HR administration tasks, including onboarding/offboarding, maintaining employee files, and tracking absence/leave
• Liaise with external payroll providers to ensure accurate and timely payroll processing
• Ensure all HR practices comply with Polish labor laws and regulations

Qualitfications and requirements

• Education: Bachelor’s degree in Business Administration, Management, Finance, Human Resources, or a related field
• Experience: minimum 5 years of proven experience in office management, branch administration, HR, or operations, ideally within an international or matrix-based corporate environment
• Knowledge: solid foundational understanding of Polish labor law, basic accounting principles, and local business regulations
• Project Management Skills: strong ability to manage projects, align stakeholders, and drive tasks to completion across borders
• Communication: exceptional interpersonal and stakeholder management skills
• Mindset: a "hands-on", proactive problem-solver who thrives in a small team setting but understands the complexities of a large international corporation
• Languages:
• fluent in Polish and English (written and spoken) is strictly required
• proficiency in German is a highly distinct advantage for effectively communicating with the HQ

Offer

• Location: Warsaw City Centre
• Working hours: Monday to Friday, 8:00 AM – 4:00 PM / 9:00 AM – 5:00 PM
• Hybrid work model: 3 days in the office, 2 days working remotely
• Employment contract
• Work in a dynamic international environment
• ManpowerGroup benefits package: sports card, health care, life insurance

Temporary work offer